National
average is One (1) Fax Machine per 30 employees
Average
document consists of two letter sized pages, plus cover sheet
Person
faxing document(s) never has to wait to use the fax machine
Busy
signal is encountered 24% of the time for outgoing faxes (The national
average is growing, however)
Communication
faults (paper jam, for instance) occur 15% of the time for outgoing faxes
(national average)
Person
faxing never encounters interruptions on the way to or from the fax machine
Wages
for employees faxing documents average + $20.00/hour (including overhead)
Actual
Time for Faxing Documents
Activity
Time
Locating
and organizing document(s) to be faxed:
60
seconds
Walking
to the fax machine
60
seconds
Completing
cover sheet for fax
60
seconds
Actual
time to fax a two page document with cover sheet (including dialing)
180
seconds
Delays
(busy signals and/or communication faults) on average
90
seconds
Returning
to desk
60
seconds
Filing
of faxed documents
90
seconds
Total
10 minutes
Note:
The Display and Interactive Components of this ROI Spreadsheet require
Microsoft's Office Web Components. The Microsoft Office Web Components
are available in Office 2000 Standard, Office 2000 Professional, and
Office 2000 Premium. They are not included in Office 2000 Small
Business or in the standalone version of Excel 2000.
If
you do not have this capability, e-mail us at sales@d-docs.com
or call us at (866) 313-3627 and we will be happy to send you this spreadsheet
in Excel format. Please also see the example ROI listed further down this page.
Note:
All Fields in Red are User Changeable
Example Fax Server Return on Investment (based on 70
faxes per day)
1.
Assumptions
a.
Average number of fax messages sent per day by all employees
Faxes
per day
70
b.
Average time (in minutes) required to send manual fax
Minutes
5
c. Time
required to send a fax with RightFax
Minutes
1
d. Mean
burdened hourly labor cost
$
per Hour
$20.00
2.
Current Cost of Sending Fax Messages Manually
a. Fax
Messages X Minutes =
Minutes/Day
350
b.
Minutes/Day X Working Days/Year =
Minutes/Year
87,500
c.
Minutes/Year/60 Minutes =
Hours/Year
1,458
d.
Hours/Year X per Hour Labor =
$
per Year
$29,167
3.
Cost of Sending Fax Messages Using a RightFax System
a. Fax
Messages X Minutes =
Minutes/Day
70
b.
Minutes/Day X Working Days/Year =
Minutes/Year
17,500
c.
Minutes/Year : 60 Minutes =
Hours/Year
292
d.
Hours/Year X per Hour Labor =
$
per Year
$5,833
4.
Cost Savings Using a RightFax System vs. Fax Equipment
Using
Manual Fax =
$
$29,167
Using
RightFax =
Subtract:
$
-$5,833
Annual
Cost Savings =
$23,333
5.
Payback Period Calculation
a. Cost
of 4 Fax Line RightFax System
$
$10,470
b.
Monthly Savings (Annual Cost Savings/12)
$
$1,944
c.
Payback Period (Cost of RightFax/Monthly Savings)
