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                                  Document Management Return on Investment Analysis
 

Note: The Display and Interactive Components of this ROI Spreadsheet require Microsoft's Office 2000 Web Components.  The Microsoft Office Web Components are available in Office 2000 Standard, Office 2000 Professional, and Office 2000 Premium. They are not included in Office 2000 Small Business or in the standalone version of Excel 2000.

If you do not have this capability, e-mail us at sales@d-docs.com or call us at 1.866.313.3627 and we will be happy to send you this spreadsheet in Excel format.  Please also see the example ROI listed further down this page.

Note: All Fields in Red are User Customizable

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Current Annual Document Storage & Retrieval Costs

 

  

Average Documents per Day

300

  

  

Storage Space, Equipment, Supplies

$ 21,600.00

Space on-site (500 sq. ft. x $3.00/sq. ft. x 12 months)

$ 18,000.00

Space off-site (300 sq. ft. x $1.00/sq. ft. x 12 months)

$ 3,600.00

Annual Equipment (file cabinets., equip. maint., etc.)

  

Annual Supplies (Folders, Clips, Misc.)

  

Annual Addl. Services Cost (i.e., Courier Retrieval Costs)

  

  

  

Labor Costs

$ 22,000.00

File Clerks (1 Full Time)

$ 22,000.00

Administrative

 

Management

 

Other

 

   

 

Document Retrieval & Return to File Labor Costs 

$ 8,438.00

45 Files/Documents per Day x 3 Minutes ea. x 5 Days x 50 weeks

 

  

 

Lost/Incorrectly Filed Document Labor Costs

$ 13,650.00

78,000 Total Documents per year 

 

0.50% of Misfiles

$ 5,850.00

0.24% Lost Files

$ 7,800.00

  

 

Customer Service Costs

$ 3,000.00

Number of Calls/day = 50 (Incidents)

 

Avg. Number of Call backs per Incident = 1

 

x 240 working days/yr =

 

Cost of each return phone call = 

 

Annual Cost

 

Mailing & Next Day Air Costs per Week

 

  

 

Service Bureau/Current Method Storage Costs

$ 0.00

Microfilm/Microfiche average cost per month

 

  

 

Misc. Costs (consumables, Equip. Maint., Etc.

$ 840.00

Monthly Copier Maint.

 

Monthly Toner Costs

 

Monthly Paper Cost

 

  

 

Total Annual Document Storage & Retrieval Costs

$ 69,528.00

  

 

System Investment

 

  

 

Software

$ 15,398.00

Production Hardware

$ 9,418.00

Installation & Configuration Services

$ 2,400.00

Training

$ 1,200.00

Annual Software Support

$ 3,080.00

  

 

Total System Cost

$ 31,496.00

  

 

Return On Investment

 

  

 

Estimated Benefits

 

Year 1

$ 23,549.00

Year 2

$ 54,717.00

Year 3

$ 57,452.00

  

 

ROI Calculation

 

Total 3 Year Benefit

$ 135,719.00

Total System Investment

$ 31,496.00

Difference

$ 104,223.00

ROI (in 3 years)

431% 

Months until Payback

8.4
 
 
       
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